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Senior Production Coordinator

19 October 2019
Full time

Senior Production Coordinator

MTV (International) - Digital 


London, Camden Town


We’re Viacom International Media Networks UK & Ireland, home to 20 TV channels that offer the very best in music, entertainment, comedy and kids programming through our MTV, Comedy Central, Nickelodeon, Channel 5 and BET brands. Together these brands reach nearly 30 million homes in the UK and Ireland. Viacom brands are seen globally in more than 705 million households in 169 territories and 37 languages via more than 184 locally programmed and operated TV channels and more than 550 digital media and mobile TV properties.


The MTV International Digital team creates a large volume of video content every day, which is then published across numerous UK and International social channels and platforms. From daily MTV News content, to original short form series and formats that span MTV Shows, Music, Movies, Celebrity, Travel and more. The team is a creative powerhouse, responsible for producing engaging and entertaining content for global audiences.

Reporting into the Head of Video, the Senior Production Coordinator will be responsible for managing all departmental workflows, costs and budgets; working closely with Creative, Video and Editorial teams to ensure all output is compliant and delivered to deadline, as well as providing support to all editors and the production team. You will manage the day-to-day workflows for all edit, shoot, creative and freelancer requests and bookings, and be integral in how this then feeds into the wider international business.


Key Responsibilties include;



  • Manage studio bookings and kit requests for the team
  • Set up clear and achievable production schedules for multiple projects and make sure teams are on track
  • Assist production teams with researching and booking locations and contributors for shoots
  • Obtain location permits and negotiate rates
  • Create call sheets for filming
  • Prepare Risk Assessments and ensure all control measures are adhered to on location/in studio
  • Book cabs for shoots and the production team when needed


  • Create and manage multiple budgets and cost trackers, monitoring spending closely, working alongside senior team members and the finance department
  • Collate all invoices, raising Purchases Orders where necessary
  • Set up new suppliers
  • Work with accounts payable to ensure all external suppliers, freelancers and casual employees are paid correctly and on time
  • Run actual and commitment reports to help the department stay on budget
  • Manage the expenses process for senior team members


  • Liaise with MML and compliance regarding clearance of short-form video content
  • Work with colleagues to negotiate contract terms and fees for collaborating production companies, creative agencies and freelancers
  • Liaise with the legal, HR and finance departments for all contracts, NDAs, vendor selection, capex, payments, and implement new company policies effectively into the daily work routine e.g. freelancer employment guidelines, expenses and T&E, v/o contract negotiations, be aware of changes to accounts payable processes
  • Have knowledge of different freelancer/casual contract types and payment terms and employ as appropriate
  • Be responsible for raising all contracts and ensuring completed contracts are returned and returned to legal
  • Manage music cue sheets, music sourcing and clearance
  • Work closely with legal and HR teams to ensure legal procedures are followed and necessary contracts are raised for all suppliers and freelancers
  • Ensure relevant legal paperwork is completed for all shoots



  • Work closely with Producers across multiple projects
  • Manage kit, props and stationery cupboards
  • Attend idea sessions to discuss future projects
  • Assist production team with Ad Hoc requests

Key Skills;

  • Significant experience as a Production Coordinator, preferably in a digital or broadcast environment
  • Ability to budget and forecast accurately and draw up all kinds of filming budgets from small location shoots to large studio filming
  • Experience of keeping accurate budgetary records/cost managers, reconciling budgets and using purchasing systems/raising POs
  • Previous knowledge SAP, or similar finance system, preferred
  • Strong administration and organisational skills
  • Experience of using productivity tools such as or Trello
  • Experience setting up a production schedule from scratch and successfully seeing it through to completion, ideally for short form content
  • Awareness ofGDPR regulations  
  • Knowledge of working with children and child protection policies an advantage
  • Adobe Premiere and camera knowledge preferable
  • Ability to draw up risk assessments and in-depth knowledge of Health and Safety
  • Solid experience of shoot prep and admin
  • Experience of all genres of filming, particularly location and studio work
  • Exceptional attention to detail
  • Good time management, organisational and forward planning skills
  • Ability to cope calmly and efficiently under pressure
  • Pro-active nature and dedication to providing a first-class support service
  • Flexible and able to adapt to the changing needs of the department and MTV
  • Ability to build strong relationships with key contacts within the company
  • Possess a positive attitude and energetic approach to work
  • Ability to work well in a team environment and help achieve departmental goals

Our Benefits;

  • Private Medical Insurance: You will be eligible for our full Private Medial Cover (From 3 months)
  • Season Ticket Loan: We’ll pay for your season travel card up front and you can pay us back across the year
  • TV Package Discount: If you subscribe for the likes of Sky and Virgin Media, we’ll get £20 off your bill
  • Pension Scheme: You will be eligible for our Pension Scheme from day one, as long as you are contributing to this, we’ll top this up with a voluntary contribution from us
  • Discounted Gym Membership: We offer discounts to a number of Gyms
  • Discounts at Local Shops and Restaurants: Whether you need a new pair of shoes or just want something tasty for lunch, we partner with a number of local businesses to offer us a discounted rate
  • Access to Reward Gateway: With heaps of discounts on everyday shops, restaurants and household suppliers
  • Happy to talk flexible working!

At Viacom, we value and celebrate difference. We want to ensure that we fully represent the make-up of UK society in our workforce as well as bringing diverse perspectives to our business. We want to make sure Diversity and Inclusion are not just buzz words; we truly want to foster an authentic inclusive environment, where all employees feel that they can bring their whole selves to work.


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